Invoices & collection
Term invoices generated in one run, paid online or at the counter, receipted automatically.
- One run raises the term for every student on the roll
- Counter collection and online payment land in the same daybook
- A receipt is issued the moment money is recorded, not at the end of the day
Term invoices generated in one run, paid online or at the counter, receipted as they are recorded. Both routes land in the same daybook, which is the only way the evening reconciliation is ever short.
One run, not one at a time
Invoices for a class or the whole school are generated together from the fee structure, with concessions and transport already folded in. The office checks a run rather than assembling nine hundred bills.
However the family pays
Cash, cheque, UPI, card or an online payment are all recorded against the invoice, with a receipt produced as the payment is taken. A part payment leaves a balance rather than requiring a second invoice.
The receipt reaches the parent
A receipt can go to the parent on the number the school already holds, which removes most of the phone calls that begin with whether a payment was received.
What schools ask about invoices & collection
Do online payments reconcile automatically?
An online payment is recorded against the invoice when it is received, so the daybook and the gateway agree without a manual entry.
Can a cheque be tracked until it clears?
A cheque is recorded as a payment mode with its own details, so the office can tell the difference between money promised and money in the account.
Can we cancel a receipt issued in error?
Yes, and the cancellation is recorded rather than the receipt vanishing. An audit that cannot see a reversal is not an audit.
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