Fees & finance

Fee structure

Heads, terms and concessions per class or per student, defined once and reused.

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Heads, terms and concessions defined once per class and reused all year. Get this right and invoicing is a run; get it wrong and every invoice is an argument.

Heads and frequencies

A fee head is a thing being charged — tuition, transport, examination, laboratory. Each is set per class and academic year with its own amount, due date and frequency: monthly, quarterly, half-yearly, annual or a one-time charge.

Concessions as rules

A concession is a percentage or a fixed amount, and it can apply to particular heads rather than the whole bill — a staff ward concession on tuition but not on transport. It is defined once and attached to the students who qualify.

Transport that follows the stop

Transport fees are carried by the route and stop a student is allocated to, so a child who joins the bus in July is billed from July rather than from a note in the office diary.

What you get

  • Fee heads per class, with concessions applied to a student without editing the class

  • Transport fees folded into the same invoice as tuition

  • RTE and category concessions recorded rather than discounted by hand

Questions

What schools ask about fee structure

Yes, through concessions and through what they actually use — transport, hostel, optional subjects. The structure is the standard; the concessions are the exceptions.

The structure carries an academic year, so a revision applies from the point it is made without rewriting invoices already raised and receipted.

Alongside it

The rest of fees & finance

Invoices & collection

Term invoices generated in one run, paid online or at the counter, receipted automatically.

Defaulters

Who has not paid, how long it has been, and a reminder that goes out in one click.

All of fees & finance

3 areas · Structures, invoices, collection and receipts — the money the school runs on.

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Every module is switched on for the whole of the free months.

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