Routes, stops and pickup times, with students allocated to them and the fee carried through to the invoice automatically. Vehicles and drivers are recorded with the compliance details a school is asked for after an incident, not before one.
The route decides the bill
A student allocated to a stop is billed for that stop. The transport fee is not a separate register kept by the office in a notebook and reconciled at the end of term.
The vehicle file
Registration, type, make and model, seating capacity, chassis and engine numbers, and the safety fittings a school bus is required to carry — GPS, CCTV, speed governor, first aid kit, and a fire extinguisher with its expiry date. Documents are held against the vehicle.
Drivers and conductors
Driver records carry the details a parent would expect a school to hold — identity, verified mobile, and the people responsible for a route.